Privacy

Privacy Policy

Effective Date: 1st October 2024 

The Recognised Foundation ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with us, including through our website, events, and fundraising campaigns.

1. What Information We Collect

We may collect and process the following types of personal information:

  • Contact Information: Name, email address, phone number, and mailing address.
  • Donation Information: Payment details, donation history, and gift aid declarations (where applicable).
  • Communication Preferences: Your preferences for receiving communications from us.
  • Website Data: IP address, browser type, and information collected through cookies or similar technologies.
  • Event Participation: Details provided when you register for or attend an event.
2. How We Collect Information

We collect information in the following ways:

  • When you make a donation.
  • When you sign up for our newsletter or mailing list.
  • When you participate in our campaigns, events, or surveys.
  • Through our website, including when you fill out forms or use cookies.
3. How We Use Your Information

We use your personal information for the following purposes:

  • To Process Donations: Including issuing receipts and managing gift aid claims.
  • To Communicate With You: Sending newsletters, updates about our work, and fundraising appeals.
  • To Improve Our Services: Monitoring website usage and improving our campaigns and events.
  • To Comply With Legal Obligations: Maintaining accurate records for auditing and regulatory purposes.
  • To send a Campaign Gift to your postal address, if that is the purpose behind why you’ve signed up.
4. Legal Basis for Processing

Under applicable data protection laws, we rely on the following legal bases to process your personal data:

  • Consent: When you opt-in to receive communications from us.
  • Contractual Obligation: To fulfill your donation or participation in an event.
  • Legitimate Interests: To further our charitable goals and communicate with existing donors, supporters and campaign participants.
5. Sharing Your Information

We will never sell your personal data. However, we may share your information with trusted third parties, such as:

  • Payment processors for managing donations.
  • Email marketing platforms for sending communications.
  • Service providers who assist us in running events or managing our website.

We ensure these third parties comply with data protection laws and only use your data for the purposes outlined in this policy.

6. How We Protect Your Information

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, loss, or misuse. These include:

  • Regular security reviews and updates.
  • Restricting access to personal information to authorised staff only.
7. How Long We Keep Your Data

We will only retain your personal data for as long as necessary for the purposes outlined in this policy. For example:

  • Donation records: Retained for 6 years to comply with tax and legal obligations.
  • Mailing list information: Retained until you unsubscribe or withdraw consent.
  • We will retain your personal data, unless you choose to unsubscribe or opt out from hearing from us.
8. Your Rights

You have the following rights under data protection laws:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Ask us to correct inaccurate or incomplete data.
  • Erasure: Request the deletion of your data (where applicable).
  • Objection: Object to the processing of your data for direct marketing purposes.
  • Data Portability: Request a copy of your data in a structured, machine-readable format.
  • Withdraw Consent: If we rely on your consent to process your data, you can withdraw it at any time.

To exercise your rights, contact us at info@recognisedfoundation.com. We may require proof of identity to process your request.

9. Cookies and Website Tracking

We use cookies to improve your experience on our website. Cookies are small text files that are stored on your device. They help us understand how you use our website and allow us to deliver tailored content and services.

  • Types of Cookies We Use:
  • Strictly Necessary Cookies: Required for the functionality of our website (e.g., shopping carts or donation forms).
  • Analytics Cookies: Help us improve the website by tracking usage patterns.
  • Marketing Cookies: Enable us to show relevant advertisements or messages on other platforms.
  • Managing Cookies:
    When you visit our website, you will be asked to consent to non-essential cookies. You can manage your cookie preferences at any time through our [Cookie Policy] or by adjusting your browser settings.
10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us:

The Recognised Foundation Ltd.

184 Shepherd's Bush Road, WeWork 1st Floor, London, W6 7NL

info@recognisedfoundation.com

Thank you for supporting The Recognised Foundation. Your privacy is important to us, and we are committed to protecting your personal data.